Yarra Bend Golf club and no refund policy

Not a particlarly harsh complaint but a worthy cause. This is one I really do want to work!!!

To whom it may concern,

I have enjoyed your golf course for a number of years now and have just recently played a round there with a couple of associates. The date I played was Sunday the 6th of April. I called initially on the Friday to book in and was advised that you required payment by close of business the next day which I thought was fair enough.
When asked how many would be playing I stated that it should be a foursome but possibly three as I was having difficulty contacting one person to confirm. The clerk then advised me that I could just book for three and if the fourth was to join us that all would be fine and he would be able to tee off with us. At that particular point in time I was almost completely sure that we would have a foursome, so to avoid any trouble, I decided to book for four.
Before close of business on Saturday I called and made the payment for all four and also managed to get an earlier tee off time due to others cancelling which was great. Unfortunately though, one of our group fell ill the night before and was unable to join us for the round and we had little or no time to offer his spot to anyone else. Either way, the three of us left were still happy to play our round and we proceeded to the course.
However, upon arriving and informing you that we only had three it was made known to us that the green fee for the fourth would not be returned. I find this extremely hard to swallow. I do not see why we should have to pay and extra $25 for nothing!!! I also do not see why this was never mentioned when I initially booked? Had I have known I would never have agreed to book for that many just in case something went wrong, as it did. Further more, when asking for the refund, the clerk advised me that to get it returned, we had to give them one days notice. This was a completely ridiculous statement due to the fact that it was impossible for us to do that as the fourth in our group pulled out that morning. Needless to say, our hands were tied.
I find this extremely unfair, not to mention a rip off and excessively bad customer service. I cannot see myself (or my golfing partners) playing at this course ever again simply due to this situation. It does not make sense to me why this should be occurring. I would be more understanding if all of us pulled out and you did not refund or gave us a cancellation fee, but for one person out of our group? Come on. And again, if we had of been advised of this I would simply have booked for three.
As a result, my friends and I have had to wear the extra cost and due to this inauspicious situation, played a round of golf which was not very enjoyable. As I stated before, I will not be frequenting your course any longer unless something is done to rectify this problem as I believe it is grossly unfair and a shocking way to treat your customers.
Any type of response to this would be greatly appreciated.

Yours regrettably,
Ross Hughes.